Working with Multiple Users in WordPress

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WordPress has some tremendously powerful features built into it and the ability to manage multiple users is among them. Because WordPress has its roots in the blogging community, it has been designed from the ground up to allow people to manage the amount of access that users have to the WordPress system. For example, a WordPress system will have an administrator and, if it has public blogs, it will also have blog users who have far less powerful forms of access than the administrator. There are plenty of levels of access in between those two extremes, as well. Those levels of access are referred to as “user roles”.

Registering Users

WordPress comes with membership options built into it. If you want to make your blog as public as possible, you’ll want to set your membership options on your dashboard to “Anyone Can Register”. This allows users who show up at your blog and want to contribute to a conversation to create an account.

One of the most important things you need to understand when you’re managing multiple users is the idea of least possible permissions. Generally speaking, you always want to give people the most restrictive permissions possible that still allow them to participate in the way that they wish. Most people will be fine with a Subscriber level account. A Subscriber can create a profile on your blog, participate in comments section conversations if you allow them and perform other tasks related to their own profile. They cannot change anything at the administrator level on your WordPress site and they don’t have access to any of the controls for your WordPress installation.


Contributors are allowed to make posts to your blog but you have to review them before they get posted. If you manage a blog with many different writers on it, this should be your default setting for your writers.

Authors have a level of permission that allows them to publish their own posts. This level of access is appropriate for your most trusted contributors.

Editors have quite a bit more power than authors have and can edit other people’s posts in addition to their own. In this case, the name of the user role is entirely appropriate.

Only you or your web developers should ever have access to an Administrator level account. Administrators can do anything and everything to the blog, including deleting it completely. Some Premium WordPress Themes have additional features built into them that can allow you to manage user roles in a more customized way.

About author
Olga Ionel is a creative writer at She is passionate by WordPress, SEO and Blogging. Don’t forget to check out stunning Premium WordPress Themes.


+Ayodhyanath Guru holds a B.Tech degree in Electrical Engineering and has worked with various prestigious clients in the IT industry and presently working as a Software Engineer. He is a part time blogger and presently authors the Jafaloo.Com blog. Being a tech enthusiast Guru likes to surf the web and blogs about interesting technical topics like How-To guides, freewares, Tutorials, Software, Gadgets, web applications etc. Apart from blogging he likes coding in Java/J2EE and PHP.

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